Document Control Analyst (Senior)
Description:
Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done; establishes all protocols for both internally and with external stakeholders; oversee the day to day activities of the Document Control team; provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information; develop, maintain and support the projects overall Information Management Plan, processes and procedures as they align to the Capital Project Management System.
Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents; assess, understand, consult and make decisions with respect to the projects requirements for information management; develop Document Control practices and procedures for the field office in work with field staff to implement; conduct business analysis of information flows and determine the appropriate document control processes to support the business process; assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices; collaborate with team members and other stakeholders to manage and protect their information; utilize project management skills to manage multiple initiatives and provide progress reporting and status updates; conduct self-audits to assess gaps, and determine and implement corrective action; lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system; collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.
; plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).
The Document Control Records Analyst (DCRA) is responsible for general project administration, document preparation and control, project specific application administration, status reporting and other pertinent responsibilities as directed by the Project Manager.
The DCRA will partner with the project team and functional groups to ensure the flow of documents and records are managed and controlled in accordance with Company and regulatory requirements.
Core Functions:
Provide project level administrative support (i.
e.
meeting organization, distribution of information, meeting minutes, etc.
); act as point of contact for field staff as directed by ManagementPre-bid activities; work with supply chain to secure meeting space, print bid documents, arrange for A/V equipment, and coordinate meals/snacks.
Assemble project kickoff packets i.
e.
- Inspector Information Packets, Tree Clearing, Safety, etc.
Work with construction managers to track and forecast project inspectors.
Provide anticipated receipts and spends to the project controller for entry into SAP.
Participate in document control activities to ensure construction submittals and transmittals are managed and controlledCollect third party inspection documents, timesheets, training, and certificationsTrain field clerks on organization of jobsite materials, naming conventions, and document exchange cadence.
Enter new/retired assets into Power planPartner with Field Material Coordinator to ensure materials tracking is performed and MRFs/material PRs are completed.
Request and maintain Project SharePoint sites to upload and distribute documentsEnsure documents are uploaded to SharePoint and/or additional repositories as requiredCollect and upload project gate deliverables; assist in on-going preparedness for gate and/or assurance reviews and stage-gate checklistPartner with Records Retention Support Team to coordinate off-site storage of project recordsMaintain record retention methodology throughout project life-cycle including retention repositoriesCreate project required deliverables list, set up project Pulse sites, and upload regulatory required deliverables to Pulse.
Ownership Project Turnover Memorandum process when applicableMaintain a project closeout tracker that provides status on project closeout activities such as PTM, PSSR, PRDs, PulseIdentify opportunities for improvements and document as lessons learned Recommended Skills Administration Assembly And Installation Business Analysis Business Process Improvement Business Processes Cisco Web Ex Estimated Salary: $20 to $28 per hour based on qualifications.
Responsible for all records and document management and its overall performance; advises on all process, issues, urgent matters and directs how the work is done; establishes all protocols for both internally and with external stakeholders; oversee the day to day activities of the Document Control team; provide direction, guidance and training to Document Control team and project team to ensure a consistent and effective approach is applied across the project with respect to managing information; develop, maintain and support the projects overall Information Management Plan, processes and procedures as they align to the Capital Project Management System.
Plan includes a document strategy for our Internal, External and Vault SharePoint sites, EDMS, and paper copy documents; assess, understand, consult and make decisions with respect to the projects requirements for information management; develop Document Control practices and procedures for the field office in work with field staff to implement; conduct business analysis of information flows and determine the appropriate document control processes to support the business process; assist team members to meet project/initiative, schedule and quality on all requirements pertaining to information management best practices; collaborate with team members and other stakeholders to manage and protect their information; utilize project management skills to manage multiple initiatives and provide progress reporting and status updates; conduct self-audits to assess gaps, and determine and implement corrective action; lead and practice an environment of continuous improvement to ensure optimization of the SharePoint system; collaborate and coordinate the publication of training materials, FAQ's cheat sheets etc.
; plan and coordinate training sessions as required (in person, via conference calls or WebEx sessions).
The Document Control Records Analyst (DCRA) is responsible for general project administration, document preparation and control, project specific application administration, status reporting and other pertinent responsibilities as directed by the Project Manager.
The DCRA will partner with the project team and functional groups to ensure the flow of documents and records are managed and controlled in accordance with Company and regulatory requirements.
Core Functions:
Provide project level administrative support (i.
e.
meeting organization, distribution of information, meeting minutes, etc.
); act as point of contact for field staff as directed by ManagementPre-bid activities; work with supply chain to secure meeting space, print bid documents, arrange for A/V equipment, and coordinate meals/snacks.
Assemble project kickoff packets i.
e.
- Inspector Information Packets, Tree Clearing, Safety, etc.
Work with construction managers to track and forecast project inspectors.
Provide anticipated receipts and spends to the project controller for entry into SAP.
Participate in document control activities to ensure construction submittals and transmittals are managed and controlledCollect third party inspection documents, timesheets, training, and certificationsTrain field clerks on organization of jobsite materials, naming conventions, and document exchange cadence.
Enter new/retired assets into Power planPartner with Field Material Coordinator to ensure materials tracking is performed and MRFs/material PRs are completed.
Request and maintain Project SharePoint sites to upload and distribute documentsEnsure documents are uploaded to SharePoint and/or additional repositories as requiredCollect and upload project gate deliverables; assist in on-going preparedness for gate and/or assurance reviews and stage-gate checklistPartner with Records Retention Support Team to coordinate off-site storage of project recordsMaintain record retention methodology throughout project life-cycle including retention repositoriesCreate project required deliverables list, set up project Pulse sites, and upload regulatory required deliverables to Pulse.
Ownership Project Turnover Memorandum process when applicableMaintain a project closeout tracker that provides status on project closeout activities such as PTM, PSSR, PRDs, PulseIdentify opportunities for improvements and document as lessons learned Recommended Skills Administration Assembly And Installation Business Analysis Business Process Improvement Business Processes Cisco Web Ex Estimated Salary: $20 to $28 per hour based on qualifications.
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